Best Training Management Software for Providers in 2026
Seven training management systems for providers compared on published prices, pricing model, reviews and fit: Arlo, accessplanit, Administrate and more.
On this page
- Key takeaways
- 1What a modern training operation is made of
- 2Why these seven, and who is left out
- 3How the seven were compared
- 4The seven at a glance
- 5The seven in detail
- 6Selling across borders
- 7Which one for which provider
- 8The right system by type of training provider
- 9How to shortlist in an afternoon
- 10Frequently asked questions
- 11Next step
The best training management software for a provider in 2026 depends on the size of the admin team, who buys the courses and how many countries they are sold in. With one or two administrators, Arlo and, in the UK, Dante are the established choices with published prices. With several administrators, many facilitators and organisation clients, Cademy Teams has the lowest published USD price of the seven. accessplanit suits a provider that wants a vendor-run implementation, Administrate and Training Orchestra suit enterprise operations, and aXcelerate is built for Australian and New Zealand RTOs.
If you already know what kind of provider you are, jump to the right system by type of training provider at the end and read your profile.
Cademy is our product, and it is assessed on the same published facts as the other six. The comparison is a desk review of what each vendor publishes and what its reviewers write; we did not run hands-on tests of the other six products.
Key takeaways
- A training provider now sells in-person, live online, on-demand, blended and on-request courses, to individuals and to organisations, and the booking, invoice, register and certificate all hang off one course record. A system that covers part of that leaves the rest in spreadsheets.
- Three of the seven publish full prices (Arlo in six currencies, Cademy in three, Dante in GBP); accessplanit publishes a US list and quotes elsewhere; Administrate, aXcelerate and Training Orchestra are quote-only.
- The pricing model decides the bill more than the headline: per admin, per registration, per active learner, or a capacity tier, and whether implementation is a separate fee. The five-admin worked example below shows what that does to the bill.
- Customer ratings are close at the top (Cademy 4.8 from 86 reviews, Dante 4.8 from 24, Arlo 4.6 from 253, accessplanit 4.6 from 81) and lower or too thin for the enterprise systems. Read the dates as well as the scores: Arlo and Cademy both have reviews written in 2026, Administrate’s latest is from November 2025 (on G2), and one customer can leave a review on more than one site.
- The last section reads the same evidence from the buyer’s side, for six common types of training provider.
What a modern training operation is made of
The list of things a training business does has grown over ten years, and most software categories were named before it did.
Delivery. A provider that once ran classroom days now runs some mix of in-person courses, live online sessions over Zoom or Teams, on-demand content learners work through alone, blended programmes that combine the two, and courses that exist “on request” until a client asks for a date. The same course title is often sold in three of these formats, and the same learner may move between them.
Buyers. Individuals book and pay by card. Organisations book several people at once, want one invoice with their purchase order number on it, expect payment terms, sometimes need a deposit or instalments, and later ask for the certificates of everyone they sent. Plenty of providers sell to both, often on the same date.
People. Administrators who run the schedule and the money. Facilitators, often freelance, who need to see their own dates, delegates and registers and nothing else. A finance function, even if it is one person on a Friday afternoon, that needs the training system and the accounts to agree. And learners, who expect a booking confirmation, a reminder, a joining link, a certificate and a place to find them all again.
The record. A course listing becomes a scheduled date, then a booking, a payment or an invoice, a register on the day, a certificate with an expiry date and a line in the month-end report, and the cycle starts again when the certificate nears renewal. Each step used to be a separate tool. A training management system keeps them linked, so the booking, the invoice, the register entry and the certificate belong to the same person and nobody types them twice.
One record from listing to renewal.
Countries. Increasingly more than one: prices in more than one currency, tax that is VAT in one market, GST in another and sales tax in a third, and clients whose finance systems expect a Xero, HubSpot, Salesforce or NetSuite record to appear without anyone typing it twice.
Why these seven, and who is left out
Search for “training management software” and most of the lists that come back are corporate LMS lists: iSpring, Docebo, TalentLMS, Absorb, 360Learning. They are built for an organisation training its own employees. Some sell an e-commerce add-on and manage instructor-led sessions (Docebo does both), but public course dates, a booker who pays for three seats on account and freelance facilitators sit at the edge of what they do. Course platforms (Teachable, Thinkific, LearnWorlds) sell self-paced content to individuals. Booking and registration tools (Eventbrite, Bookwhen, CourseStorm) sell seats, send reminders and keep attendee lists; invoicing organisations, certificates and facilitator schedules are where they stop. Generic CRMs hold the relationship. Each of these is covered in TMS vs LMS and the course booking software guide.
The seven systems here are built for that whole sequence: they put dates on sale, take bookings and payment from individuals and organisations, run facilitators and registers, issue certificates, invoice and report. They are also the ones with enough public evidence to assess. A vendor that publishes neither prices nor reviews, and whose product pages we could not read well enough to describe, is not here. If you are unsure whether you need this category at all, start with what is a training management system.
How the seven were compared
Every system was compared on the same evidence, gathered on 29 September 2026:
- What the vendor publishes about price on its own website, quoted as written, in the currencies it publishes.
- The pricing model: what you pay for (admins, learners, registrations, a package) and what that does to the bill as you grow.
- Customer ratings across the three main review sites. Capterra, G2 and Trustpilot each hold a different slice of a vendor’s customers, so the figure below is the average of the three platform scores weighted by review count, with the total shown. A 4.8 from 24 reviews and a 4.6 from 253 are different kinds of evidence, and the count says which. Capterra, GetApp and Software Advice share one review pool, so it is counted once. The date of the most recent review is noted too: a rating built in 2016 describes a different product from the one on sale in 2026.
- Markets: where the vendor is based, which currencies it prices in, and where its customers visibly are.
- Where it stops: the jobs above it does not cover, or covers only as a paid module. Every vendor gets the same heading, Cademy included.
There are no vendor briefings or affiliate arrangements behind any of it. Where a figure is a review site’s rather than the vendor’s (their “starting price” fields lag the real pages), it is labelled.
The seven at a glance
| System | Best for | Markets | Publishes prices? | Pricing model | Customer rating (reviews) |
|---|---|---|---|---|---|
| accessplanit | Established provider with a regulated workflow and an implementation budget | UK and US | Partly (US list; quote elsewhere) | Annual package + active learner fee + implementation | 4.6 (81) |
| Administrate | Enterprise training operations, several sites, thousands of learners | UK, US, global enterprise | No | Quote, on learner counts and admin team size; three-year term and setup fee | 4.1 (56) |
| Arlo | Providers with one or two admins who want a long-established system with published prices | NZ-founded; prices in USD, NZD, AUD, GBP, EUR, CAD | Yes | Per admin licence (cheaper per licence as you add them) + per registration + required implementation from $695 | 4.6 (253) |
| aXcelerate | Australian RTOs and vocational providers | Australia, New Zealand; an international offer for the Americas | No | Quote, on active learners or a flat monthly fee | Too few reviews to rate (4) |
| Cademy | Professional providers with a team: several admins, many facilitators, organisation clients, more than one currency or tax jurisdiction | UK-built; subscription priced in GBP, USD, EUR; sells courses in eight currencies (GBP, USD, EUR, AUD, CAD, NZD, ZAR, MYR); customers in the UK, US, Canada, EU, UAE, Australia and New Zealand | Yes | Capacity tiers; Teams includes 5 admins and 50 facilitators, no per-registration or implementation fee | 4.8 (86) |
| Dante | Small UK provider replacing spreadsheets on a budget | UK; GBP only | Yes | Per user per month, two tiers, + implementation | 4.8 (24) |
| Training Orchestra | Corporate L&D and large training companies with complex logistics | France-founded; US and global enterprise | No (packages described, prices by quote) | Quote | Too few reviews to rate (1) |
Ratings are the review-weighted average of Capterra, G2 and Trustpilot scores on 29 September 2026; the sources section lists each profile. Scores age, so the second table shows when the reviews were written.
| System | Most recent public review | How far back the visible reviews go |
|---|---|---|
| accessplanit | June 2025 | 2018 |
| Administrate | November 2025 (G2); October 2023 on Capterra | 2014 |
| Arlo | April 2026 | 2017 |
| Cademy | September 2026 | 2023 |
| Dante | September 2025 | 2016 |
Arlo has the broadest base, and reviews were still arriving in 2026. Cademy has 86 reviews across three sites: its Trustpilot reviews go back to 2023, its Capterra reviews were all written in 2026, and five of the seventeen there are labelled vendor-referred with an incentive. Administrate’s recent reviews are on G2; on Capterra its latest is from 2023. Counts are entries rather than customers, since one customer can review on more than one site, and review timing says as much about who asked for reviews as about who is buying.
The seven in detail
Listed alphabetically.
accessplanit
Long-established UK training management system for training companies and internal training teams
What it is
A long-established UK training management system, sold to training companies and internal training teams in the UK and the US. The standard package is broad: course and resource management, online booking, a finance module, workflows, awards and certification, a trainer portal, vouchers and promotions, reporting.
What it publishes about price
The UK pricing page names the factors (administrator licences, delegates trained a year, implementation package, add-on modules) and says a quote follows. A US price list on the same site is specific: Essential at $330 a month billed annually with three admin licences and 5 GB storage, Advanced at $870 with five licences, Enterprise on request; $2 per active learner ($4 over the allowance); implementation from $6,995, $7,995 and $8,995 respectively; and optional modules (e-learning, single sign-on, Xero or Sage integration, multi-language, sandbox, Exchange calendar) at $3,000 each. Annual licences can be split into monthly or quarterly payments at a higher total. The list is a PDF on the US part of the site; the UK page asks for a quote, and we could not confirm the list is current. An active learner is counted once a year, however many courses they attend.
What customers say
4.6 from 81 reviews (Capterra 4.6 from 75, G2 4.7 from 6; no Trustpilot reviews), written between 2018 and June 2025. Customer service is the highest Capterra sub-score at 4.8, and automation is the most praised feature. The consistent complaint is that implementation is long and demanding; the vendor's own pricing page describes a 90-day implementation period.
Where it stops
E-learning is a paid module rather than part of the package, as are the accounting integrations and SSO. Outside the UK and US there is no published price. A small provider pays the implementation fee whether or not it needs configuring.
Best for
An established provider with several administrators, a compliance-heavy workflow and a budget that can absorb a five-figure first year in exchange for a system set up for them.
Administrate
Enterprise training operations platform for large training companies and corporate training departments
What it is
A training operations platform aimed at enterprise: large training companies and corporate training departments running programmes across sites and countries, with a UK and US presence. The pitch is scheduling at scale, reporting, and integrations with the rest of an enterprise stack.
What it publishes about price
No figures. The pricing page describes its range as "five to mid-six figures", priced on annual learner counts and the size of the administrative team, with onboarding "in as little as 12 weeks". Its pricing FAQ adds that contracts run for three years and that there is a setup fee for the onboarding team. Capterra's listing shows a starting price of $65,000 a year, which is Capterra's field rather than the vendor's page, and consistent with the range the vendor gives.
What customers say
4.1 from 56 reviews (Capterra 4.3 from 41, G2 3.6 from 15; a claimed but empty Trustpilot profile). Many of the Capterra reviews date from 2014 to 2016 and the latest there is from October 2023; G2 has two from November 2025. Much of the score describes an earlier generation of the product. The praise is for consolidation: many training functions in one platform, replacing separate systems and spreadsheets. The recurring complaint is a dated interface, described as clunky and sometimes slow; ease of use is the lowest Capterra sub-score at 4.0.
Where it stops
Below enterprise scale. A one-administrator provider is not the customer at a price that starts in five figures.
Best for
An organisation training thousands of learners a year across several sites or countries, with an IT team to integrate it and a budget where the system is a small line next to the operation it runs.
Arlo
New Zealand-founded training management system sold worldwide, with published prices
What it is
A New Zealand-founded training management system for commercial providers, sold worldwide, and one of the broadest products among the long-established names: course scheduling, online registration and payment, CRM, email automation, website integration, reporting, with e-learning as add-on modules.
What it publishes about price
Everything, in USD, NZD, AUD, GBP, EUR and CAD. In USD: Simple at $132 per administrator per month ($121 billed annually), Professional at $227 ($207), Enterprise at $302 ($278), Scale on application, with the price per licence falling as you add licences (five Simple licences are $98 each on Arlo's calculator, billed annually). On top of the licences, $2.15 per paid registration and $1.07 per free one, with credit for cancellations within 30 days. E-learning authoring and SCORM hosting are $99 a month each or $149 bundled, plus $50 per additional author and $0.50 per SCORM enrolment. An implementation package is required with every plan: $695, $1,395 or $3,995. A 14-day trial.
What customers say
4.6 from 253 reviews (Capterra 4.7 from 147, G2 4.5 from 90, Trustpilot 4.2 from 16), the largest review base on this list by a distance, running from 2017 to April 2026. The praise is for the breadth of the product and the support. The complaints are limited website customisation, a dated API, email limitations and, on G2, price for smaller organisations.
Where it stops
The per-registration fee adds up at volume: 2,000 paid registrations a year is $4,300 on top of the licences, and a large free-course programme pays $1.07 a head to run. E-learning costs extra on every plan.
Best for
A provider anywhere in the six currency markets with one or two administrators and a moderate booking volume that wants a mature, well-reviewed system with published prices, and is comfortable with a bill that has a variable component.
aXcelerate
Australian student management system and LMS for RTOs and vocational providers
What it is
An Australian student management system and LMS built for registered training organisations (RTOs), universities and vocational providers, where compliance reporting to the national training system is the job that decides the purchase.
What it publishes about price
No figures. The pricing page describes three models (short-course, paying for active learners; long-course, the same fee every month with a learner in several courses counted once; and a hybrid), a Turbo plan and a POA plan, unlimited administrators and trainers on every model, and fees that "scale with your volume of delivery". Data migration, onboarding, enrolment setup and integrations are professional services quoted separately.
What customers say
Four reviews on Capterra and none found on G2 or Trustpilot: too few to rate.
Where it stops
Markets outside Australia and New Zealand. It has an international offer for the Americas, but the compliance reporting at its centre is built for the Australian and New Zealand systems, so a provider elsewhere pays for depth it will not use.
Best for
An Australian RTO whose first requirement is national compliance reporting and who wants unlimited admin seats.
Cademy
UK-built training platform for professional providers: course builder and LMS, booking, CRM, training management, payments and invoicing on one record
What it is
Our product: a training platform built in the UK for professional training providers, with customers in the UK, US, Canada, EU, UAE, Australia and New Zealand. It combines five products: course builder and LMS, course booking, training CRM, training management (scheduling, registers, certificates) and payments and invoicing. Public and private courses, in person, live online, on demand, blended and on request, run from the same course. The plan for a provider with several administrators, employed and freelance trainers and organisation clients is Teams, with its invoicing and payment tools, priced in three currencies, selling in eight, and readable without a sales call. It ships continuously; the public release notes run to more than 240 entries since February 2023.
What it publishes about price
Everything, in GBP, USD and EUR. Teams, the plan for a professional provider: $649 a month billed yearly or $779 monthly (£499 or £599; €649 or €779), with five administrators, fifty facilitators, 5,000 registrations a year and 100 published courses. It includes the finance layer a B2B provider needs: pay by invoice at checkout with PO numbers and payment terms, deposits from 1% to 95%, instalments over two to twelve months, invoices and credit notes synced to Xero, multiple tax profiles with a rate and label per country, SCORM, API access and webhooks, scheduled exports, custom email domains and premium support. Customers can be charged in £, $, €, AU$, NZ$ and more. Enterprise adds SSO, custom integrations, onboarding and migration, a dedicated engineer as account manager and a 99.99% uptime SLA, by quote. Two smaller plans, Pro ($129 a month billed yearly) and a free tier, exist for providers earlier in their growth. There is no per-registration fee on any paid plan and no implementation fee on Pro or Teams; Enterprise onboarding and migration are scoped in the quote.
What customers say
4.8 from 86 reviews (Trustpilot 4.8 from 65, Capterra 4.9 from 17, G2 5.0 from 4). The Trustpilot reviews run from 2023 to this year and the Capterra reviews were all written in 2026; five of the seventeen on Capterra are labelled vendor-referred with an incentive. Support scores highest everywhere, with 5.0 for customer service on Capterra. The criticisms are e-learning authoring that could go deeper, the price step between Pro and Teams, help articles that are hard to navigate, and feature requests that take time to arrive.
Where it stops
The most common wish in its reviews is deeper e-learning authoring.
Best for
A professional training provider with a team: several administrators, employed and freelance trainers, organisation clients who need invoices, PO numbers, deposits and instalments, and prices or tax in more than one country, who wants listing, booking, invoicing, registers and certificates in one system, on published prices, without a paid implementation project.
What the published prices say for a five-admin team
Take five administrators and 4,000 paid registrations a year, priced from what each vendor publishes in USD.
| System | First year | Each year after | What the figure assumes |
|---|---|---|---|
| Cademy Teams | $7,788 | $7,788 | $649 a month billed yearly; five admins, 50 facilitators and up to 5,000 registrations included; LMS, invoicing and tax handling in the plan; no implementation fee |
| Arlo Simple | $15,179 | $14,484 | Arlo’s price calculator: five licences at $98 plus 4,000 paid registrations, billed annually ($1,207 a month); Basic implementation at $695, required on every plan; e-learning extra |
| accessplanit Advanced | up to $26,435 | up to $18,440 | US price list: $870 a month, $2 per active learner (4,000 if nobody books twice; repeat learners count once), implementation from $7,995; UK prices by quote |
Dante prices in GBP only, so it is not in the chart. Five users on Essentials come to £190 a month (£2,280 a year) plus £500 to £1,100 for implementation, which is below all three for a UK provider that does not need e-learning. Five on Professional are £400 a month (£4,800 a year) plus £1,250 to £2,500, with trainer logins free on that plan. Cademy Teams in sterling is £499 a month, £5,988 a year. Administrate starts at five figures by its own description. What training management software costs takes the same sums over three years, line by line.
Dante
UK training management system for small and growing providers replacing spreadsheets
What it is
A UK training management system for small and growing providers, pitched at replacing spreadsheets and paper: course scheduling, online booking with a WordPress plugin, delegate management, certificates, invoicing with a direct Xero integration, and reporting.
What it publishes about price
Two plans in GBP on a rolling monthly agreement, priced per user: Essentials from £70 a month and Professional from £200 a month for one user, rising with each user on the pricing calculator (five users: £190 and £400 a month). Anyone who logs in counts as a user, except trainers on Professional, whose logins are free. There is no fee per course, delegate or booking. Implementation is a one-off £500 to £1,100 for Essentials and £1,250 to £2,500 for Professional.
What customers say
4.8 from 24 reviews, all on Capterra (an empty Trustpilot profile and no G2 listing for the training product), 13 of them since December 2024. Ease of use, support and value all score 4.8. Support is the most praised feature. The recurring complaint is an interface that looks dated.
Where it stops
E-learning is not part of the offer, so a provider with online content needs a separate LMS. Pricing is GBP only and the customer base is UK, so a provider elsewhere is buying a UK product without a local presence. Every admin login adds to the monthly price, so the bill grows with the team rather than with bookings.
Best for
A small UK provider running live courses only, that wants the cheapest published UK price for a purpose-built system and does not need online learning.
Training Orchestra
Training management system with roots in corporate L&D, sold to L&D teams, training companies and extended enterprise
What it is
A training management system with roots in corporate L&D, founded in France and sold globally, to three audiences: internal training departments, training companies, and extended enterprise (training customers and partners). Its strength is logistics and cost management at scale: sessions, instructors, rooms, budgets, and reporting back to the business. It claims '800+ companies'.
What it publishes about price
No figures. Its pricing page describes packages (Essential and up) and asks for a quote. Capterra lists a starting price of $560 a month, which is Capterra's field and not confirmed by the vendor.
What customers say
One review on G2 and none on Capterra or Trustpilot, so there is nothing independent to weigh.
Where it stops
Selling public seats online. Its training-company offer covers orders and invoicing for public and private sessions, but its pages do not describe a public course catalogue or card checkout, so ask to see one in a demo. It comes from the corporate side of the TMS family (the two meanings of 'TMS' are covered in the guide linked at the top).
Best for
A large training company or an L&D department whose problem is scheduling and budgeting instructor-led training across a big organisation, and who will run a formal procurement.
Selling across borders
If you sell in more than one country, or plan to, check these before the licence fee.
Currencies. Can the system publish a course in the buyer’s currency and invoice in it, without a workaround? Arlo prices its own licences in six currencies and Cademy in three; Cademy also charges customers in £, $, €, AU$, NZ$ and more. Dante is GBP only. For the quote-only systems, ask directly.
Tax. Sales tax in the US, VAT in the UK, Ireland and the EU, GST in Australia, New Zealand and Canada, VAT in the UAE and consumption tax in Japan all attach to a training seat differently. A system should let you set a rate and a label per country and apply it at checkout and on the invoice. Cademy does this with tax profiles on its Teams plan; ask the others to show it in a demo.
Payment processing. Card fees sit outside every licence above. Stripe operates in the US, Canada, the EU, Ireland, the UK, the UAE, Japan, Australia and New Zealand, and its published domestic rate differs by country: 2.9% plus 30 cents in the US, 1.5% plus 20p in the UK, and different again elsewhere. Check the local page for your market and whether the system adds its own percentage on top.
Which one for which provider
Start from the shape of your business
Dante is the cheapest published UK price for a purpose-built system. Arlo and Cademy both publish entry plans in your currency.
Five admins, fifty facilitators, invoicing with PO numbers, deposits and instalments, tax profiles per country, Xero, API and webhooks, for $649 a month with no per-registration or implementation fee. Arlo Professional is the established alternative if you prefer per-admin pricing.
A configured system and a project team are what the implementation fee buys. Add the e-learning module if you need it.
Compliance reporting is the job; unlimited admin seats.
Administrate for a training company that wants an established enterprise vendor and will sign a three-year term; Training Orchestra when the problem is corporate L&D logistics and budgets; Cademy Enterprise for SSO, a 99.99% SLA, HubSpot, Salesforce and NetSuite integrations and a dedicated engineer, quoted from a published Teams base.
Two shapes fall between the rows. A provider that sells mostly online content with occasional live dates is probably better served by an LMS with a booking tool beside it, covered in TMS vs LMS. A provider that only sells a handful of public workshops a year does not need any of the seven yet; the course booking software guide covers what does.
The right system by type of training provider
The tables above compare vendors. Most buyers start from their own business, so the six profiles below do the same: what that business needs the system to do, our pick, and the alternatives worth a look.
The independent trainer or small consultancy
One or two people, a public schedule, the first organisation clients
The shape
An owner who teaches and runs the admin, perhaps one associate, a public schedule of dates sold from the website, and a growing number of companies asking for an invoice rather than a card form. Live courses first, with a course or two moving online.
What matters
- A booking page that takes cards and, when a company asks, produces an invoice with their PO number
- Reminders, joining links and certificates that send themselves
- A simple LMS for the content that is moving online
- A price that does not move every time a booking comes in
Our pick: Cademy Pro
One admin, ten facilitator seats for the associates you bring in, 1,000 registrations, the full LMS, private courses for clients, invoices and manual payments, imports, your branding and Zapier, with no fee per registration, so a busy month costs the same as a quiet one.
Several of Cademy's customers arrived from Arlo, which is why there is a dedicated Arlo importer.
Also worth a look
- Arlo Simple. $121 per administrator a month billed annually, plus $2.15 per paid registration and a required implementation package from $695, with e-learning a $99 to $149 add-on. At 1,000 paid registrations a year that is about $3,600 before implementation, against $1,548 for Cademy Pro. Arlo has the longer track record and the larger review base.
- Dante. £70 a month for one user plus implementation, UK only. The cheapest published UK price for a purpose-built system, with no e-learning.
The compliance and safety training company
First aid, health and safety, fire, manual handling, IOSH and NEBOSH courses; public dates and private client courses
The shape
A team of two to five administrators and employed and freelance trainers running a dense public schedule across several venues, alongside private courses delivered on client sites. Certificates carry expiry dates, CPD matters, and most revenue comes from organisations who book several delegates and pay on account.
What matters
- Facilitators who see only their own dates and registers, in the dozens, without admin prices
- Certificates issued automatically on attendance, with expiry dates you can sort and export by, and CPD awarded with them
- Private courses and private dates linked to an organisation, with the booker managing the places
- Invoices with PO numbers and terms, deposits and instalments, synced to the accounts
- Registers and attendance printouts for the day, and reporting by client at month end
Our pick: Cademy Teams
Five administrators and fifty facilitator seats, 5,000 registrations, 100 courses, certificates and CPD issued automatically with expiry on every record, private courses per organisation, deposits and instalments, invoices and credit notes synced to Xero, and premium support, for $7,788 a year with no per-registration fee. The five-admin comparison above prices Arlo Simple, accessplanit Advanced and Dante for the same team.
Expiry dates are on every record, and registrations sort and export by them.
Also worth a look
- accessplanit. Long established with UK compliance providers and strong on automation; the right choice if you want a vendor-run 90-day implementation and can absorb a five-figure first year.
- Arlo Professional. Per-administrator pricing with the deepest review base; budget for the per-registration fee at compliance-course volumes, the required implementation package and the e-learning module if you need it.
- Dante Professional. For a UK-only team that does not need e-learning: £400 a month for five users, with trainer logins free on this plan, plus implementation.
The professional development or accredited course provider
Certified programmes sold to individuals and employers, often across borders
The shape
Multi-day and modular programmes, blended delivery, cohorts that run live online across time zones, and learners who pay in dollars, pounds and euros. Some pay themselves in instalments; some are sent by an employer who wants one invoice. Tax differs by where the learner sits.
What matters
- Prices and invoices in more than one currency, with the right tax rate and label per country
- Instalment plans for self-funded learners and deposits for employer bookings
- A real LMS for the blended parts: lessons, video, quizzes with pass marks, drip-fed content, forums, certificates
- Invoices, payments and credit notes synced to Xero
- An API and webhooks for the marketing and finance systems around it
Our pick: Cademy Teams
Prices published in GBP, USD and EUR and courses sold in eight currencies (GBP, USD, EUR, AUD, CAD, NZD, ZAR and MYR); automatic tax handling with a rate and label per country; instalments over two to twelve months and deposits from 1% to 95%; the LMS included with SCORM; Xero sync and multiple tax profiles; API, webhooks and scheduled exports. Several Xero accounts on one Cademy account is an Enterprise set-up. Of the systems that publish prices, it is the one with the finance layer inside the subscription.
Also worth a look
- Arlo. Publishes licence prices in six currencies and sells worldwide; the strongest alternative for a provider whose first requirement is a long track record in their own market, with e-learning as an add-on.
- Training Orchestra. If the programmes are run for other organisations' staff at enterprise scale (extended enterprise), its logistics and budgeting depth is the point.
The software or product training team
Customer education and partner enablement, run as a business unit
The shape
A training function inside a product company that certifies customers and partners: public virtual classes, private onboarding sessions for accounts, an on-demand library, and certifications with expiry. The team is small, the audience is global, and the CRM and the finance system already exist.
What matters
- Live online, on demand and blended from the same course record, with SCORM for content built elsewhere
- Certifications with expiry dates and CPD-style credits, issued automatically
- Private dates tied to a customer account, with the account's admin managing seats
- API and webhooks so completions and certificates flow into the CRM and the product
- A path to SSO and to HubSpot, Salesforce or NetSuite when the organisation asks
Our pick: Cademy Teams, with Enterprise when IT asks for SSO
All five formats from the same course, SCORM, certificates with expiry, private courses per organisation with the booker managing seats, API, webhooks and scheduled exports, in eight currencies with automatic tax. When the wider organisation needs SSO, a contractual SLA or the HubSpot, Salesforce and NetSuite integrations, Enterprise adds them to the same product.
Also worth a look
- Arlo. Mature virtual-classroom scheduling and registration with a large review base; e-learning and SCORM hosting are add-on modules.
- Training Orchestra. Built for extended-enterprise training at scale; the fit when the programme is large, the budgeting is complex and procurement is running the purchase.
The vocational or registered training organisation
Nationally regulated qualifications, funded places, compliance reporting to government
The shape
An Australian or New Zealand RTO, a college or an apprenticeship provider whose first requirement is reporting enrolments, outcomes and funding to the national system in the mandated format, with unlimited trainers and assessors on the platform.
What matters
- Compliance reporting in the national format, first and above everything else
- Student management across long courses and units of competency
- Unlimited administrator and trainer seats
- Funded and fee-for-service places on the same system
Our pick: aXcelerate
Built for exactly this in Australia and New Zealand: a student management system and LMS with compliance reporting at the centre, unlimited administrators and trainers, and pricing that scales with delivery volume. Migration, onboarding and integrations are professional services quoted separately.
Also worth a look
- Cademy. For the commercial short-course side of a college or an RTO, sold to the public and to employers rather than reported to a regulator, the Teams plan sells in AU$ and NZ$ with no per-registration fee.
- Administrate. For a large vocational provider outside Australia running programmes across sites, with a procurement process and an IT team.
The multi-entity training company or awarding body
Many administrators, several trading entities or countries, procurement in the room
The shape
More than five administrators, several trading entities or sites, an awarding-body or accreditation relationship, an IT function with a single sign-on policy, a CRM the sales team already lives in, and a procurement process that asks about uptime, security certification and data handling before it asks about features.
What matters
- SSO and custom security, and a vendor that can answer a security questionnaire
- A contractual uptime commitment
- Integrations with the CRM and finance systems the organisation runs: HubSpot, Salesforce, NetSuite
- A migration plan with a named engineer, and a roadmap you can see
- Multiple entities, currencies and tax jurisdictions on one platform
Our pick: A formal procurement across three
Administrate has a long enterprise track record and is built for programmes across sites and countries; expect a five-figure entry point, a three-year term with a setup fee, onboarding in around 12 weeks and an interface reviewers describe as dated. Training Orchestra brings the deepest logistics and budgeting for instructor-led training at scale and suits an operation that looks like corporate L&D.
Cademy Enterprise belongs alongside them: everything in Teams plus SSO via SAML, custom security, a 99.99% uptime SLA, custom features, APIs and integrations including the HubSpot, Salesforce and NetSuite apps, onboarding and migration, and a dedicated engineer as account manager, quoted from the published Teams price.
If Cademy is on your shortlist
The table maps Cademy’s three plans to the size of the operation, for readers who already have it on the list.
If Cademy is on your shortlist: the plan by the size of your operation
Scroll sideways to see every column.
| What your operation needs | Growing providerCademy Pro · $129 / £99 / €129 a month | Professional teamCademy Teams · $649 / £499 / €649 a month | Multi-entity or regulatedCademy Enterprise · by quote |
|---|---|---|---|
| Capacity | |||
| Administrators | 1 | 5 | Custom |
| Facilitators, with their own seats and their own view | 10 | 50 | Custom |
| Registrations a year | 1,000 | 5,000 | Custom |
| Published courses | 20 | 100 | Custom |
| Running courses | |||
| In person, live online, on demand, blended, on request | Included | Included | Included |
| Month, week, year, timeline and list views; Google and Outlook calendar sync; Zoom | Included | Included | Included |
| Course builder and LMS: lessons, video, quizzes, drip, forums, certificates with expiry, CPD | Included | Included | Included |
| SCORM courses | Not on this plan | Included | Included |
| Private courses and private dates for organisation clients | Included | Included | Included |
| Getting paid | |||
| Customer currencies: £, $, €, AU$, NZ$ and more | Included | Included | Included |
| Invoices with PO numbers and payment terms; manual and bank payments | Included | Included | Included |
| Deposits (1% to 95%) and instalments (2 to 12 months) | Not on this plan | Included | Included |
| Xero sync for invoices, payments and credit notes | Not on this plan | Included | Included |
| Multiple tax profiles | Not on this plan | Included | Included |
| Several Xero accounts on one Cademy account | Not on this plan | Not on this plan | Included |
| Automatic VAT and tax handling, a rate and label per country | Not on this plan | Included | Included |
| Connecting it | |||
| Your brand, analytics pixels, Zapier, imports (incl. the Arlo importer) | Included | Included | Included |
| API access, webhooks, scheduled exports, custom email domain | Not on this plan | Included | Included |
| HubSpot, Salesforce, NetSuite | On request | On request | Included |
| SSO (SAML), custom security, 99.99% uptime SLA | Not on this plan | Not on this plan | Included |
| Support and cost | |||
| Support | Live chat with a person | Premium support | Dedicated engineer |
| Onboarding and migration | Self-serve importers | Self-serve importers | Included |
| Implementation fee | None | None | Scoped in quote |
| Per-registration fee | None | None | None |
Plan limits and prices from cademy.io/pricing on 29 September 2026. Pro and Teams start with a free trial; the free tier below Pro is for a first course and first learners.
How to shortlist in an afternoon
- 1Write down your shape in six numbers
Admins, trainers, registrations a year, courses, the share of bookings that need an invoice, and the number of currencies you sell in.
- 2Price the three that fit your row
Use the published prices where they exist and the vendor's own factors where they do not. Include implementation, e-learning, integrations and tax handling as well as the licence.
- 3Run one real course through a trial
Arlo has a 14-day trial; Cademy Teams starts with a free trial and a free tier below it. Put a real date on sale in your currency, take a test booking, issue the certificate, raise the invoice with the right tax on it.
- 4Ask the quote-only vendors the same six numbers
Ask for an itemised quote covering subscription, usage, implementation, migration and integrations, and agree a date so the quotes arrive together.
- 5Check the exit before you sign
Exports of every object, an API if you have anyone technical, and a plain answer to what leaving costs.
Frequently asked questions
Which training management software publishes its prices? Arlo (from $132 per admin per month, or $121 billed annually, plus $2.15 per paid registration, in six currencies), Cademy ($649 a month billed yearly for Teams, $129 for Pro, and a free tier, in USD, GBP and EUR) and Dante (from £70 and £200 a month per user plus implementation, GBP only) publish full prices. Arlo also requires an implementation package, from $695. accessplanit publishes a US price list (from $330 a month plus implementation from $6,995) and quotes elsewhere. Administrate, aXcelerate and Training Orchestra are quote-only.
What is the cheapest training management system? For a single administrator, Dante’s Essentials plan (£70 a month plus implementation, UK only) and Cademy Pro ($129 a month billed yearly) are the lowest published paid entry points. For five administrators and 4,000 registrations a year, Dante is the lowest in the UK if you do not need e-learning (£2,280 a year on Essentials plus implementation). In USD, Cademy Teams at $7,788 a year is the lowest published figure, against about $15,200 for Arlo Simple in the first year with its required implementation and up to about $26,400 for accessplanit Advanced. Card fees and tax are extra on all of them.
Which training management software has the best reviews? Weighted across Capterra, G2 and Trustpilot on 29 September 2026: Cademy 4.8 from 86 reviews, Dante 4.8 from 24, Arlo 4.6 from 253, accessplanit 4.6 from 81, Administrate 4.1 from 56. aXcelerate and Training Orchestra have too few public reviews to rate. Read the count and the dates alongside the score: Arlo’s 253 is the deepest evidence base, Arlo and Cademy both have reviews from 2026, and much of Administrate’s score comes from reviews written between 2014 and 2016.
Which training management system works outside the UK and US? Arlo prices in USD, NZD, AUD, GBP, EUR and CAD and sells worldwide. Cademy publishes its subscription in GBP, USD and EUR, lets you sell courses in eight currencies (GBP, USD, EUR, AUD, CAD, NZD, ZAR and MYR), and has customers in the UK, US, Canada, EU, UAE, Australia and New Zealand. aXcelerate is built for Australia and New Zealand, with an international offer for the Americas. Administrate and Training Orchestra sell globally at enterprise scale. accessplanit is UK and US; Dante is UK only.
Is Arlo or accessplanit better? Arlo publishes every price in six currencies, requires an implementation package from $695 and has the largest review base (4.6 from 253); its costs scale with admins and registrations. accessplanit is sold with a paid implementation and quotes outside the US; its strengths are automation and support, and its cost is front-loaded. A one-admin provider usually lands on Arlo; a multi-admin, compliance-heavy provider in the UK or US is accessplanit’s customer.
How often is this comparison updated? Every 90 days, or sooner if a vendor changes its published pricing. The prices and ratings above were read on 29 September 2026, corrected on 30 September 2026, and Arlo’s prices re-checked on 13 October 2026; the date at the top of the page changes when they are re-checked.
Next step
Run one real course through the system your profile points at. You can start a Cademy trial and put a date on sale today, or book a call and we will go through your numbers against the other six.
Sources
Prices and review figures checked 29 September 2026. Corrected 30 September 2026: Arlo’s volume licence price and required implementation, Dante’s per-user pricing, Administrate’s contract terms, aXcelerate’s pricing models, Training Orchestra’s packages page and the review dates for Arlo and Administrate. Updated 13 October 2026: Arlo’s single-licence prices ($121, $207 and $278 billed annually), re-read on its pricing page; its five-licence price ($98), registration fees and implementation packages were unchanged. Vendors change prices and reviews accrue; check before you decide.
- accessplanit: pricing page, US price list (PDF), Capterra, G2
- Administrate: pricing, Capterra, G2, Trustpilot
- Arlo: pricing, implementation packages, Capterra, G2, Trustpilot
- aXcelerate: pricing, international, Capterra
- Cademy: pricing, Capterra, G2, Trustpilot
- Dante: pricing, Capterra, Trustpilot
- Training Orchestra: website, packages, training-company software, Capterra, G2
- Stripe: US pricing and UK pricing