Arlo Alternatives for Training Providers: 6 Systems Compared (2026)

The main alternatives to Arlo training management software are accessplanit, Administrate, aXcelerate, Cademy, Dante and Training Orchestra, and the right one depends on why you are leaving. For a small UK provider, Dante has the lowest published UK price. For a provider with a growing team, high booking volume, online courses or customers in more than one country, Cademy’s plans include admins, registrations and online learning in one published price. accessplanit suits a provider that wants its system set up for it, Administrate and Training Orchestra suit enterprise operations, and aXcelerate is built for Australian and New Zealand RTOs. Before any of them, check whether a higher Arlo plan already solves the problem. Many Arlo customers are happy, and upgrading can cost less than moving.

Cademy is our product. Every system below, Cademy included, is described from what its vendor publishes and what its customers write on review sites, checked on November 9, 2026, with the same headings for each.

Key takeaways

• Arlo is well reviewed: 4.6 from 271 reviews across Capterra, G2 and Trustpilot. The complaints are specific, so start from yours.
• Arlo charges per administrator license and per registration: on annual billing, $2.15 for each paid registration and $1.07 for each free one ($2.39 and $1.19 on monthly billing), and registrations on private courses count as free.
• Several of the features providers leave for are on Arlo’s higher plans: website integration and the organization portal on Professional, multiple tax rates and automated certificates on Enterprise. Price the upgrade before you price a switch.
• No alternative wins on every count. Dante is the cheapest published UK price, Cademy has no per-registration fee on paid plans and includes online learning, aXcelerate has unlimited admins, and accessplanit and Administrate run the implementation for you.
• Arlo’s annual contracts renew automatically unless you give notice at least 30 days before the term ends. Put that date in the calendar before you book a demo anywhere else.

First, check whether the problem is Arlo or your Arlo plan

Arlo’s customers rate it highly. On G2 it has 108 reviews and none of them gives one or two stars; on Capterra it scores 4.6 for ease of use and 4.6 for customer service from 147 reviews. Reviewers praise having registrations, scheduling and reporting in one place, and the support team comes up again and again.

So the first question is whether you are missing something Arlo has on a plan you are not on. Its plans are priced per administrator license, in USD, NZD, AUD, GBP, EUR and CAD:

Arlo plan	Per license, one license (billed annually)	Per license, five licenses (billed annually)	What it adds
Simple	$121 ($132 monthly)	$98	Course scheduling, email automation, the Arlo website and checkout, basic CRM and reporting
Professional	$207 ($227 monthly)	$168	Website integration, multi-session courses, customer and organization portals, the instructor app, flexible payments, course bundles, waitlists, Zapier
Enterprise	$278 ($302 monthly)	$225	Multiple regions and tax rates, automated certificates, custom registration rules, advanced reporting, SSO, unlimited read-only users
Scale	On application	On application	Volume pricing, custom SLAs, priority support

On every plan, registrations cost $2.15 each when paid and $1.07 when free on annual billing ($2.39 and $1.19 monthly), with a credit if a registration is canceled within 30 days. E-learning is extra: authoring is $99 a month plus $50 for each additional author, SCORM hosting is $99 a month plus $0.30 per enrollment, or both for $149 a month. An implementation package is required with every plan, from $695.

If the gap is a portal for your corporate clients or a website that shows live dates, Professional may be the answer. If it is selling in several countries with the right tax on each invoice, or certificates that issue themselves, that is Enterprise. Ask Arlo for a quote on the upgrade, then compare it with the alternatives below on the same terms.

Why providers look for an alternative to Arlo

The reasons providers give for moving fall into these groups. The middle column is what Arlo publishes or what its reviewers say; the right column is where to look.

The reason	What Arlo publishes or reviewers say	Alternatives to look at
Admin licenses cost more as the team grows	$121 per license a month on Simple, billed annually. One G2 reviewer calls the license “a barrier” and says they can afford only one	Dante (per admin user, from £70 a month), aXcelerate (unlimited admins and trainers), Cademy Teams (five admins in the plan)
Per-registration fees at high volume	$2.15 per paid and $1.07 per free registration on annual billing; private-course registrations count as free	Dante (no per-delegate fees), Cademy (no per-registration fee on paid plans, with a yearly registration allowance), accessplanit and aXcelerate (charged per active learner, counted once however many courses they take)
E-learning is a paid add-on	Authoring and SCORM at $99 a month each, $149 together, plus per-author and per-enrollment fees	Cademy (course builder and LMS on every plan, SCORM on Teams), aXcelerate (student and learning management in the license fee)
Website and checkout look like every other Arlo customer’s	Reviewers in 2025 and 2026 mention limited customization of the storefront, checkout and WordPress display	No vendor’s published material settles this. Ask each one to show their booking pages on a live customer’s website
Integrations and the API	Reviewers mention API restrictions and duplicate management with the Salesforce connector	Administrate (its DX offer gives your developers the same API its own teams use, plus webhooks), Cademy (API and webhooks on Teams)
Selling across countries, or automatic certificates	Multiple regions and tax rates, and automated certificates, are Enterprise features at $278 a license	Cademy (tax profiles on Teams; certificates issue automatically on attendance or completion from Pro)

Two reasons that come up in older reviews are worth checking against your own experience rather than taking as given: support hours outside New Zealand time (a 2020 review) and an admin interface some found clunky (2023 and 2025). Recent reviews praise the support.

The six alternatives compared

System	Best for	Markets	Pricing model	Publishes prices?	Rating (reviews)
accessplanit	Established providers who want a vendor-run implementation	UK and US	Annual package, per active learner, implementation	Partly (a US price list; UK by quote)	4.6 (81)
Administrate	Enterprise training operations, thousands of learners	UK, US, global enterprise	Quote on learner count and admin team; three-year terms	No	4.1 (56)
aXcelerate	Australian and New Zealand RTOs	Australia, New Zealand	Quote; per active learner or a flat monthly fee; unlimited admins	No	Too few to rate (4)
Cademy	Providers with a team, B2B clients, online courses or several currencies	UK-built; GBP, USD, EUR plans; customers in the UK, US, Canada, EU, UAE, Australia and New Zealand	Capacity plans; no per-registration fee on paid plans	Yes	4.8 (91)
Dante	Small UK providers running live courses	UK, GBP only	Per admin user a month, plus implementation	Yes	4.8 (24)
Training Orchestra	Large training companies and corporate L&D	France-founded, global enterprise	Quote, three packages	No	Too few to rate (1)

Ratings are the review-weighted average of each vendor’s Capterra, G2 and Trustpilot scores on November 9, 2026. Counts are review entries rather than customers, and vendors, us included, invite customers to write them, so read the dates and the sources on each profile too.

The alternatives, one by one

Listed alphabetically.

accessplanit

A long-established UK training management system, sold to training companies and internal training teams in the UK and the US. Where an Arlo implementation package buys a set number of onboarding hours and your team does much of the setup, accessplanit runs a 90-day implementation that covers data transfer, training and configuration.

Price. The UK page asks for a quote and names the factors: admin licenses, delegates trained a year, the implementation package and add-on modules. A US price list on the same site is specific: Essential at $330 a month billed annually with three admin licenses, Advanced at $870 with five, Enterprise on request; $2 per active learner, counted once in any 12 months however many courses they attend; implementation from $6,995, $7,995 or $8,995. E-learning, single sign-on, Xero or Sage and Moodle integrations are $3,000 modules on Advanced, and not offered on Essential.

Reviews. 4.6 from 81 (Capterra 4.6 from 75, G2 4.7 from 6). Automation and customer service are praised; the long, demanding implementation is the recurring complaint.

Choose it over Arlo if you want the vendor to configure the system around a workflow with approvals and compliance steps, and your learners book several courses a year, so counting them once suits you better than paying per registration. Look elsewhere if the first-year implementation cost is out of proportion to your size.

Administrate

A training operations platform for enterprise: large training companies and corporate training departments running programs across sites and countries. Its pricing page recommends it to organizations that meet two of six criteria, among them training more than 5,000 learners a year, selling training and working in a regulated industry.

Price. No figures. Packages “typically range from five to mid-six figures”, priced on annual learner counts and the size of the admin team (not instructors). Contracts run for three years, and there is a setup fee for the team that scopes and runs your onboarding. Its developer offer, Administrate DX, gives your own team the API its teams use, integration-platform connectors and webhooks.

Reviews. 4.1 from 56 (Capterra 4.3 from 41, G2 3.6 from 15). Customers praise having many training functions in one platform; the recurring complaint is a dated, sometimes slow interface. Many of the Capterra reviews are several years old.

Choose it over Arlo if you have outgrown Arlo in scale and need deep integration with an enterprise stack, with developers to build on it. Look elsewhere if you are a small or mid-sized provider: the price starts in five figures and the term is three years.

aXcelerate

An Australian student management system and LMS for registered training organizations, universities and vocational providers. It is the closest alternative for Arlo customers in Arlo’s home region who deliver accredited training, where compliance reporting to the national system decides the purchase.

Price. By quote, on three models: short-course (pay for active learners), long-course (the same fee every month, with a learner in several courses counted once) and hybrid. Every model has unlimited administrators and trainers, and new RTOs pay license fees only if they pass registration.

Reviews. Four reviews on Capterra and none found on G2 or Trustpilot, which is too few to rate.

Choose it over Arlo if you are an Australian or New Zealand RTO and need compliance reporting, or your admin team is large and per-license pricing has become the main cost. Look elsewhere if you train outside Australia and New Zealand, where the compliance depth is cost without use.

Cademy

Our product: a training platform built in the UK for professional training providers, with customers in the UK, US, Canada, EU, UAE, Australia and New Zealand. It combines a course builder and LMS, course booking, a training CRM, training management (scheduling, registers, certificates) and payments and invoicing. Compared with Arlo, online courses are part of every plan rather than an add-on, certificates with CPD points and hours issue automatically when a learner is marked attended or completes (from Pro), and tax profiles for selling in more than one country are on Teams rather than the top tier.

Price. Published in GBP, USD and EUR. Teams, the plan for a provider with a team, is $649 a month billed yearly or $779 monthly (£499 or £599), with five admins, 50 facilitators, 5,000 registrations a year and 100 published courses, plus SCORM, Xero, automatic tax handling, API access and scheduled exports. Pro is $129 a month billed yearly with one admin and 1,000 registrations a year, and there is a free plan. Paid plans have no per-registration fee and no implementation fee; Enterprise is by quote. Imports are on every plan, Cademy’s team runs a dedicated importer for files exported from Arlo, and Teams includes help with the migration.

Reviews. 4.8 from 91 (Trustpilot 4.8 from 67, Capterra 4.9 from 19, G2 5.0 from 5). Support scores highest on every site. The criticisms are e-learning authoring that could go deeper, the price step from Pro to Teams, help articles that are hard to navigate and feature requests that take time to arrive.

Choose it over Arlo if you have several admins, sell to organizations that pay on invoice, run online or blended courses, or sell in more than one currency. Look elsewhere if you are a one-person UK provider running live courses only, where Dante’s published price is lower, or an Australian RTO whose first requirement is national compliance reporting, which is what aXcelerate is built around.

Dante

A UK training management system for small and growing providers, pitched at replacing spreadsheets and paper: scheduling, a training CRM, invoices and payment tracking, and on the Professional plan online booking, card payments, a customer portal, automated emails, a tutor portal and Xero.

Price. In GBP, on rolling monthly terms you can cancel at any time. Essentials is £70 a month for one admin user, with implementation of £500 to £1,100; Professional is £200 a month for one admin user, with implementation of £1,250 to £2,500 and unlimited free tutor logins. The price rises with each admin user, and there are no per-delegate or booking fees.

Reviews. 4.8 from 24, all on Capterra. Ease of use, support and value all score highly; the recurring complaint is an interface that looks dated.

Choose it over Arlo if you are a small UK provider running live courses and want the lowest published UK price for a purpose-built system, with no fees per booking and no annual commitment. Look elsewhere if you sell online courses, which neither plan includes, or sell outside the UK.

Training Orchestra

A training management system with roots in corporate L&D, founded in France and sold globally, to internal training departments, training companies and extended enterprise. It claims more than 800 companies as customers. Its training-company module runs public and private training “from order to invoice”.

Price. No figures. Three packages, Essential, Professional and Enterprise, each by quote.

Reviews. One review on G2 and none on Capterra or Trustpilot, which leaves nothing independent to weigh.

Choose it over Arlo if your problem is scheduling and budgeting instructor-led training across a large organization, with a formal procurement process. Look elsewhere if you sell public seats online: its pages do not describe online registration or card checkout, so ask to see both in a demo.

What the same team would pay

Take a provider with five administrators and 4,000 paid registrations a year, priced from what each vendor publishes in USD.

System	First year	Each year after	What the figure assumes
Cademy Teams	$7,788	$7,788	Five admins, 50 facilitators and up to 5,000 registrations included; LMS, invoicing and tax handling in the plan
Arlo Simple	$15,175	$14,480	$5,880 in licenses, $8,600 in registration fees, $695 Basic implementation; e-learning extra
Arlo Professional	$19,375	$18,680	$10,080 in licenses, the same registration fees and implementation; e-learning extra
accessplanit Advanced	up to $26,435	up to $18,440	$10,440 package, up to $8,000 in learner fees (less if learners book more than once), $7,995 implementation; e-learning a $3,000 module

The figures do not buy the same thing, so read them with the sections above. Arlo’s annual price is based on the registrations you estimate, and anything over the estimate is charged at the pay-as-you-go rate. Its registration fee is what moves the total: at $2.15, 2,000 paid registrations a year add $4,300, and 10,000 add $21,500. In the UK, five admin users on Dante’s Essentials plan cost less than any of these, but without online learning. Administrate, aXcelerate and Training Orchestra do not publish prices. What training management software costs runs the same sums over three years, and course registration software compares the US tools that charge for registration in other ways.

Who should stay on Arlo

Moving systems costs time and money of its own. Stay, or upgrade, if most of these describe you:

• One or two administrators and a moderate number of registrations, so the per-license and per-registration fees stay small.
• It is not the right time. If your team is in its busy season, or tangled in processes built around Arlo, staying put is fine. When things clear, an assisted migration takes most of the work off you: Cademy’s team, for one, imports your Arlo exports and moves your setup across within a couple of days.
• You use its Moodle or Salesforce connectors (Salesforce is an optional $150 a month) and your processes are built around them.
• Your team values the support, which is what Arlo’s reviewers praise most often.
• The problem you have is on a higher Arlo plan, and the upgrade costs less than a year of the alternative plus the work of moving.

How to switch from Arlo

Start with the contract. Arlo’s Master Subscription Agreement renews a subscription automatically for another term of the same length unless notice is given on or before the date 30 days before the term ends. On an annual plan, the fixed annual price is non-refundable, and you cannot move to a lower plan or reduce licenses during the term. On pay-as-you-go, give 30 days’ notice in writing, and a final invoice follows for outstanding registrations. Count back from your renewal date and plan the new system to be live before then.

Export before you need to. Arlo’s reports export to Excel, and it has simpler list exports. The export from the contacts or organizations page is capped at 200 records, so use reports for larger sets and check row counts against Arlo before you close it. After termination, the agreement makes your data available for export if you ask within 30 days.

Move in dependency order. Contacts and organizations, then courses and templates, then future dates with their venues and trainers, then registrations and orders. Keep the archive (old invoices, certificate PDFs, reports) as files. Ask every vendor what it imports and who does the work: Arlo’s own Premium implementation includes data migration into Arlo, so ask each alternative to be as specific about taking it out.

How to switch training management system covers the switch month step by step, including what to do with bookings that are mid-flight on the day.

Questions to ask in every demo

Ask each vendor the same questions and get the answers in writing.

• Show me a booking for three staff from one organization, paid on invoice with a PO number.
• How do your fees count free registrations, private courses, cancellations and learners who book twice?
• What is in the plan you are quoting, and what is an add-on: online learning, SCORM, accounting integration, tax handling, certificates, the API?
• What do you import from Arlo, in what format, and who does the work?
• How long is the contract, how much notice ends it, and how long can we export our data afterwards?
• Show me your booking pages on a live customer’s website, on a phone.
• What do your customers most often ask you to improve?

Frequently asked questions

What are the best alternatives to Arlo training management software? accessplanit, Administrate, aXcelerate, Cademy, Dante and Training Orchestra are the training management systems built for the same job. Which one is best depends on why you are leaving: cost per admin, registration fees, online learning, integrations, scale or region.

Is there a cheaper alternative to Arlo? It depends on what drives your Arlo bill. For a small UK provider, Dante’s published price starts at £70 a month for one admin user. For a team with high booking volume, a plan without per-registration fees, such as Cademy Teams, costs less on published prices: about $7,800 a year for five admins and 4,000 registrations, against about $15,200 on Arlo Simple in the first year.

Which Arlo alternatives have no per-registration fees? Dante has no per-delegate or booking fees, and Cademy has none on its paid plans, with a yearly registration allowance on each plan. accessplanit and aXcelerate charge per active learner, counting a learner once however many courses they take.

Is Arlo good? Its customers think so: 4.6 from 271 reviews across Capterra, G2 and Trustpilot, with support and having everything in one place praised most. The common criticisms are website and checkout customization, the API, reporting depth and the cost of admin licenses.

Can I move my data from Arlo to another system? Yes. Export with Arlo’s reports (the contact list export is capped at 200 records), then import into the new system. Ask the new vendor what it imports and whether it does the work: Cademy’s team, for example, imports files exported from Arlo with a dedicated importer.

How long does it take to switch from Arlo? It depends on the system and how much history you move. accessplanit describes a 90-day implementation, and Administrate charges a setup fee for an onboarding team; with a self-serve system the timing is mostly how fast you export, check and rebuild your website pages. Plan around your Arlo notice date, 30 days before the term ends.

Does Arlo have a free trial? Yes, 14 days, with no credit card. Data in the trial is deleted six days after it expires.

Next step

If Cademy is on your shortlist, book a call and bring your own courses and booking volume. Cademy compared with Arlo sets the two side by side, and the best training management software compares seven systems in more depth.

Sources

Prices, terms and review figures checked November 9, 2026 on the vendors’ and review sites’ own pages.

Show all 7 sources

• Arlo: pricing, implementation packages, Master Subscription Agreement (sections 8.1 and 8.6, last updated January 31, 2022), reports overview, find and export contacts and organisations, Capterra, G2, Trustpilot
• accessplanit: pricing, US price list (PDF), Capterra, G2
• Administrate: pricing, Capterra, G2
• aXcelerate: pricing, Capterra
• Cademy: pricing, Capterra, G2, Trustpilot
• Dante: pricing, Capterra
• Training Orchestra: website, packages, training-company software, G2