Administrate alternativeAn Administrate alternative for training teams below enterprise scale.
Administrate sells to large organizations running instructor-led training at scale, on a three-year contract with paid onboarding. Cademy's prices are on its website, and there is a free plan.
Administrate's own pricing page sets out who should buy it.
Administrate's pricing page recommends it to organizations that meet two of its criteria, such as training “over 5,000 learners in a year” or selling training. Its Why Administrate page says it “may not be the right fit for small teams”.
Packages are quoted on request, based on annual learner count and the size of the admin team, and the page says they “typically range from five to mid-six figures”. The contract is three years, and onboarding is a paid project with a dedicated team.
If your team trains a few hundred or a few thousand learners a year, that is a lot of commitment for the size of the job. Cademy's paid plans start at £99 ($129) a month billed yearly, with every limit on the pricing page.
Onboarding and contract length, side by side.
Administrate fits enterprise programs. Cademy fits smaller teams.
Administrate is the better fit if
- You train more than 5,000 learners a year and run several brands or sites.
- You need the system to block double bookings of instructors, rooms and equipment.
- Your training data has to sync with Salesforce, Workday, SAP SuccessFactors or Cornerstone.
- You want a staffed onboarding team to scope integrations and prepare your data.
Cademy is the better fit if
- You want prices you can see before a sales call.
- You would rather not sign a three-year contract.
- A small admin team runs your courses, and you want to start this week.
- You sell courses to the public and to companies.
Cost, contract and features.
Administrate figures are from getadministrate.com and its help center.
| Cademy | Administrate | |
|---|---|---|
| Built for | Professional training providers of every size | Instructor-led training at enterprise scale |
| Pricing | Published. Pro £99 ($129) a month billed yearly, Teams £499 ($649) | By quote, based on annual learners and admin team size. Packages "typically range from five to mid-six figures" |
| Free plan or trial | Free plan, no time limit | Not offered on their site. Demo only |
| Contract | Monthly or yearly billing | Three years |
| Onboarding | Self-serve setup. Import yourself on any plan. Migration help on Teams, a hands-on migration on Enterprise | Paid onboarding, in as little as 12 weeks |
| LMS | Included on every plan. SCORM 1.2 on Teams | Built in, with SCORM 1.2 and 2004, and integrations with Docebo, Cornerstone and Workday Learning |
| Certificates | Issued automatically, with expiry dates | Issued from achievements, with a validity period |
| Scheduling | One calendar for dates, venues and facilitators. Trainers see their own dates | Prevents overbooking of equipment, locations and instructors |
Checked November 2, 2026 on Administrate's own pages: Administrate pricing, Why Administrate, Using the Administrate LMS, Resource management.
Moving your records off Administrate.
Plan the move around the end of your contract term, and run Cademy alongside until then.
Export your reports
Administrate exports report results as CSV or Excel files. Export contacts, organizations, courses, events and registrations.
Import into Cademy
Import the contacts, organizations, courses, dates, registrations and orders from those files. Any plan can import. On Teams our team helps with the migration, and on Enterprise we take it off your hands.
Set up courses and online content
Rebuild each course with its dates, pricing, certificates and reminders. Upload video to the course outline, and SCORM 1.2 packages too on Teams.
Go live before renewal
Publish new dates on Cademy while your last Administrate events run. Courses stay hidden until you switch them on.
Before leaving Administrate.
Is Cademy cheaper than Administrate?
Administrate does not publish prices. Its pricing page says packages typically range from five to mid-six figures on a three-year contract. Cademy Teams is £499 ($649) a month billed yearly, at the price on its pricing page.
How does Cademy handle room and trainer scheduling?
Dates, venues and facilitators share one calendar with month, week, timeline and list views, and each trainer sees their own dates. Administrate's scheduling prevents overbooking of rooms, equipment and instructors.
Can I move from Administrate to Cademy?
Yes. Administrate exports reports as CSV, and those files import into Cademy as contacts, organizations, courses, dates, registrations and orders. Every plan can run the import. On Teams you get our team's help, and Enterprise adds a full migration we manage.
Does Cademy connect to Salesforce?
Salesforce, HubSpot and NetSuite apps are available on custom plans. Get in touch to see whether they fit your setup.
Talk to us before your Administrate renewal.
Send us your yearly learner and course numbers and your contract end date, and we will sketch out a timeline for the move.
No card needed. See every plan on the pricing page.