Course Overview
Outstanding customer service doesn’t happen by accident- it’s the result of clear communication, empathy, consistency, and a strong customer-focused mindset. This practical one-day course helps participants develop the mindset, skills and strategies needed to provide exceptional service and handle difficult situations with confidence and professionalism.
Through real-world scenarios, role plays and interactive discussions, participants will learn how to build rapport, respond to customer needs, and create positive experiences that leave a lasting impression—whether communicating face-to-face, by phone, email, or online.
Who Should Attend
This course is ideal for:
Frontline staff in retail, hospitality, healthcare, call centres, or public service
Administration or reception staff
Technical support or helpdesk officers
Any team member who interacts with customers, clients or stakeholders
No previous training in customer service is required.
Learning Outcomes
By the end of the course, participants will be able to:
Understand what excellent customer service looks like and why it matters
Communicate clearly, professionally and confidently in different situations
Build rapport with a wide range of customers
Show empathy and listen actively to understand customer needs
Handle complaints, concerns and difficult conversations calmly and constructively
Maintain a positive attitude, even under pressure
Represent their organisation in a consistent and professional way
Course Content
1. Foundations of Customer Service Excellence
What is excellent customer service?
First impressions and the customer journey
Attitude, tone and mindset
2. Communicating with Confidence
The power of words, tone and body language
Active listening and questioning skills
Managing expectations and saying "no" professionally
3. Creating Positive Connections
Building rapport and trust quickly
Adapting your style for different customers
Service recovery: turning complaints into opportunities
4. Handling Difficult Situations
Staying calm under pressure
Responding to frustration, complaints or anger
The LEAPS model for difficult conversations (Listen, Empathise, Apologise, Provide solution, Summarise)
5. Service Across Channels
Delivering service via phone, email and online
Professional email and message tone
Tips for consistency across different platforms
6. Practical Application and Action Planning
Real-life scenarios and role plays
Personal action planning for immediate workplace impact
Sharing service tips and best practices
Delivery Method
The course is delivered in an engaging, interactive format and includes:
Short trainer-led discussions
Scenario-based activities
Role plays with coaching
Group discussions and shared insights
Available as a face-to-face or live virtual workshop.
Inclusions
Participant workbook and tools
Practical checklists and communication templates
Certificate of completion
Access to optional post-course coaching support