educafe
England
If you attend one of our accredited qualification courses, we are also required
to collect and hold information about your household situation. This includes
whether or not you are the only adult in the household, if any adults in the
household are in work, and if there are any children living in the household. It
also includes your National Insurance number, employment status and the length
of time you have been in this employment. Other types of information collected
and held include your highest previous qualification, if you have achieved level
2 in maths or English and any learning difficulties and/or disabilities you have
that may impact on your learning. What will we use your data for? Educafe CIC
receive Adult Education Budget (AEB) funding from Local Authorities / the
Department for Education via the Education and Skills Funding Agency (ESFA) to
support the delivery of education to adults over the age of 19 years from local
authority. To receive the funds the service must comply with the ESFA Funding
Rules which state we have to collect certain data from you when you enrol upon a
course, draw up an individual learning plan or complete post-course evaluation
forms/surveys. You can read the rules online at
https://www.gov.uk/guidance/sfa-funding-rules. We collect “special category”
data in respect of any learning difficulties or disabilities you have in order
to make sure that we can make adjustments for you to learn effectively. We only
use this data for that purpose, and it is only shared with the express purpose
of ensuring you can access learning that is in line with the requirements of The
Equality Act 2010. We are required to collect and process this data as a
condition of receiving funding under SFA funding rules. The data may be also be
used to carry out research on the impact of the courses and/or promote other
courses or learning opportunities. Who will see your data? Your data will be
seen by the Educafe, the local authority and authorised employees in the
community learning service. If it is used for marketing and research purposes it
may also be seen by third party organisations contracted by Educafe CIC to carry
out this role. The ESFA reserve the right to access these records as part of any
audit they undertake in order to satisfy themselves that learners exist and the
funding is being used in accordance with the ESFA Funding Rules. The ESFA
Privacy Notice is available here
https://www.gov.uk/government/publications/esfa-privacy-notice Why are we doing
this? We are legally processing your personal data through your contract (the
enrolment form) to attend an Adult Education Budget funded course. This part of
the processing is necessary to provide you with the service you have requested.
Educafe CIC is working with local authority Community Learning services acting
in the public interest. As such, some processing will take place for these
purposes. There is also a legal basis for the processing we undertake, as the
Apprenticeships, Skills, Children and Learning Act 2009 requires the School to
create and maintain a unique learner number (ULN). You are under no obligation
to give the School permission to use your data for marketing and research
purposes, it’s your choice. This is clearly marked on the enrolment form as an
“opt-in”. If you don’t wish to be contacted, simply leave the relevant boxes
blank. If you opt-in and subsequently decide you don’t wish to hear from the
School in the future, just let us know by responding to the emails you receive –
we’ll remove you from the distribution list. How long will your data be kept?
You have a number of rights when it comes to the data we hold about you. These
are detailed on our request form that also allows you to make a request for us
to take action about something. Data will be kept for a maximum of 5 years. How
is your data stored and processed? All your data is put on Educafe’s Records
system, which is a secure database and management information system. Your paper
records are initially stored securely in locked filing cabinets at either
Educafe CIC or at the local authority. Transfer overseas Your data will not be
stored or sent outside of the UK.
